Project Controls & Finance Administrator

The Opportunity

As a Project Controls & Finance Administrator, you will support project delivery, financial accuracy, and operational excellence for CMS (Construction Management Services) Transportation West. You will work closely with Project Managers, Finance, Billing, Contracts, and construction supervision teams to keep projects running smoothly from setup through closeout. Your work ensures strong financial controls, streamlined processes, and reliable information that enables our teams to deliver impactful transportation and infrastructure projects across British Columbia.

Your Impact

  • Support monthly financial activities, including revenue estimates, PSR preparation, providing information to Finance, and contributing to annual backlog and pipeline updates.
  • Coordinate contract and project setup activities, including MSA (Master Standing Agreements) and major project configuration, Oracle and ORA workflows, document support, and contract extensions or budget adjustments.
  • Manage billing operations by preparing for monthly billing cycles, reviewing drafts with Billers, approving invoices, and resolving issues in Oracle.
  • Support project controls functions through budget reviews, re‑baselining, project reconciliations, closeouts, and updates to project documentation and DLMs.
  • Oversee RFP/RFQ coordination, including opportunity tracking, communications with internal teams, eRISP steps, adjudications, and escalation of issues.
  • Provide ongoing support for survey projects through usage tracking, invoice preparation, equipment rate management, and weekly project reporting.
  • Monitor accounts receivable, follow up with clients on outstanding amounts, and collaborate with Finance on status updates.
  • Manage subconsultant agreements, supplier renewals, insurance documentation, payment investigations, and monthly IC (Independent Contractor) invoice processing.
  • Support team operations by assisting with timecards, expenses, troubleshooting, purchase orders, and maintaining confidential information.
  • Help maintain safety readiness through safety equipment procurement, document support, and participation in safety meetings.

The Skills That Set You Apart

  • Strong understanding of project controls, financial processes, and operational workflows within a contract or project‑based environment.
  • Experience with contract management, opportunity tracking, Oracle project setup, ORA workflows, and financial reconciliation.
  • Proficiency supporting billing cycles, reviewing financial information, troubleshooting system issues, and coordinating with Billers and Project Managers.
  • Ability to navigate multiple shifting priorities, manage concurrent projects, and maintain accuracy across complex data sets.
  • Skilled in building strong working relationships with cross‑functional teams, providing guidance to Billers/Assistants, and supporting team operations.

Compensation

AB, BC, NT, NU, SK & YT: $77,400 - $102,500

MB & ON: $70,600 - $97,200

NB, NL, NS, PE & QC: $69,900 - $92,900

Disclosure

The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organisational needs. The wage range provided in this job posting may be subject to change for business purposes.

Employment Equity and Accessibility

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. Full details here.

Health and Safety Policy Compliance

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here.
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