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Construction Admin (AU Builder Experience Required) | WFH/Onsite

May 4, 2026

Set-up and Location: WFH/Onsite Work Schedule: 9:00AM to 6:00PM (AEST) | 7:00AM to 4:00PM (PH) Employment Type: Full-time Ready to do work that actually excites you? The company is a Melbourne-based residential building company specialising in high-end architectural homes, complex renovations, and bespoke residential construction projects. Our projects typically involve close collaboration with architects, engineers, and specialist trades to deliver highly detailed and design-focused homes. Project values generally range from $1.5M to $4M+ and require careful planning, accurate estimating, and strong coordination between consultants and trades. As our project pipeline continues to grow, we are seeking a highly capable Construction Administrator to join our team. This role will be a long-term full-time position integrated into our internal team. What You'll Do: You'll be the kind of person who: Contract Administration <ul> <li>Assist in preparing and managing construction contracts and subcontract agreements </li> <li>Maintain accurate project documentation and contract records </li> <li>Review subcontractor scopes of work and documentation </li> <li>Ensure compliance with contractual requirements and project documentation </li> </ul> Procurement & Trade Coordination <ul> <li>Assist with issuing trade packages and procurement documentation </li> <li>Manage subcontractor documentation including insurances and compliance records </li> <li>Assist in comparing subcontractor quotes and preparing tender comparisons </li> <li>Support trade procurement and appointment processes </li> </ul> Variations & Cost Tracking <ul> <li>Assist with pricing and preparing client variations </li> <li>Maintain variation registers for each project </li> <li>Track project costs against approved budgets </li> <li>Assist in preparing financial reports for project performance </li> </ul> Progress Claims & Payments <ul> <li>Assist with the preparation of progress claims to clients </li> <li>Review subcontractor invoices and claims for payment </li> <li>Assist in verifying work completed against subcontractor claims </li> <li>Maintain payment tracking and documentation </li> </ul> Project Administration <ul> <li>Maintain organised project files and documentation </li> <li>Coordinate documentation between consultants, trades, and the project team </li> <li>Assist with issuing site instructions and project communications </li> <li>Support site supervisors and project managers with administrative requirements </li> </ul> <h3>Requirements</h3>What You Bring: We're looking for someone who: Software Experience The ideal candidate will have experience using construction management software and project administration systems. Preferred experience includes: <ul> <li>Procore (highly desirable) </li> <li>Buildertrend </li> <li>Buildxact </li> <li>Aconex or similar document management systems </li> <li>Microsoft Excel </li> <li>Microsoft Office Suite </li> </ul>Experience with Procore would be ideal; however candidates with experience using similar construction project management software will also be considered. Australian Construction Experience (Critical Requirement) The candidate must have experience working within the Australian residential construction industry and demonstrate a strong understanding of: <ul> <li>Australian residential building contracts </li> <li>Subcontractor management processes </li> <li>Construction documentation and drawing sets </li> <li>Construction progress claim processes </li> <li>Variation management procedures </li> <li>Construction project administration workflows </li> </ul> Candidates who have previously worked for Australian residential builders or construction companies will be strongly preferred. Technical Knowledge Requirements The Construction Administrator should have familiarity with residential construction stages including: <ul> <li>Site establishment and preliminary works </li> <li>Structural stages (base, frame, lock-up) </li> <li>Internal fit-out stages (plaster, fix, joinery) </li> <li>Finishing stages (completion and handover) </li> </ul> They should also understand the typical construction sequencing and trade coordination required on Australian residential projects. Candidate Profile We are seeking someone who is: <ul> <li>Highly organised and detail-oriented </li> <li>Strong with documentation and record keeping </li> <li>Commercially aware and capable of understanding project budgets </li> <li>Comfortable communicating with trades, consultants, and internal team members </li> <li>Able to manage multiple projects simultaneously </li> <li>Proactive and capable of identifying issues before they escalate </li> </ul> The role requires someone who can work independently while remaining closely integrated with the project team. Working Structure The Construction Administrator will work closely with: <ul> <li>The Director </li> <li>Estimating team </li> <li>Site supervisors </li> <li>Subcontractors and consultants </li> </ul>Their primary focus will be supporting the team with contracts administration, procurement, project documentation, and cost tracking. Ideal Candidate Experience The ideal candidate will have: <ul> <li>3–8+ years experience in construction administration or contracts administration </li> <li>Experience working on Australian residential construction projects </li> <li>Experience managing subcontractor documentation and procurement processes </li> <li>Experience supporting projects valued between $1M – $5M+ </li> </ul> <h3>Benefits</h3>Why You’ll Love Working Here <ul> <li>HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents) </li> <li>Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary) </li> <li>Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more! </li> </ul> Let’s Talk If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you.

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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...